If your charity or non-profit organization would like to be considered as the Hearts of Durham Charity of Choice for next year, please submit a request to us by email at .(JavaScript must be enabled to view this email address) or mail to us at 35 Apsley Cres, Brooklin ON, L1M 2E7.  See format for submissions below.

Deadline for the 2012/2013 Charity of Choice Submission is December 15th, 2011.

Charity Selection -  Due to the volume of requests only selected charities will be contacted.

Hearts of Durham (HOD) was established in 2005.   The goal of Hearts of Durham is to support one community initiative each year based on outlying needs within the region.   It is the vision of Hearts of Durham that by working with and supporting local resources, all of our families will benefit by living, working and playing in a stronger community.   Our group believes by supporting these initiatives in our community - we can make a difference.

All applications received by Dec 15th 2011 will be considered for support for our 2012/2013 season.   Only selected charities will be contacted.  

Submissions should include the following:

• List of your organization's programs and services
• Target audience for programs and services
• How many people in our community do you reach?
• Geographic reach of your programs etc
• List of Board of Directors
• Sources of Funding
• How many paid staff do you have and what are their general roles and responsibilities?
• How many volunteers do you have and what are their general roles and responsibilities?
• Current operational costs
• List of community events and times already coordinated by your organization
• If Hearts of Durham supports your charity - what would you do with the monies raised?
• What is your greatest area of need?
• What are your greates obstacles to meeting your greatest need?
• What committments can you make to Hearts of Durham around procuring the following: sponsors, auction donations, ticket sales, volunteers, etc.

Any questions should be addressed to:  .(JavaScript must be enabled to view this email address)

or at telephone number  905-655-9212

Local charities that have benefited from our support include:

• Children's Wish Foundation 2011/2012
• Ontario Shores Foundation for Mental Health 2010/2011 season
• Feed the Need in Durham 2009/2010 season
• Durham Children's Aid Foundation 2008/2009 season
• Herizon House 2007/2008 season
• Hearth Place 2005 - 2007

Charity of Choice's Commitment to Hearts of Durham

As the recipient of the funds raised during the Hearts of Durham fundraising season, the charity will promote and support Hearts of Durham fundraising event(s) in several ways:

• Upon approval of strategy, the charity will pay for all invoices pertaining to the Hearts of Durham fundraising events (please note that all materials acquired during the production of HOD events will be managed by the Hearts of Durham Core Team)
• Promote the Hearts of Durham Benefit and any additional related events through a link on the charity's website and any other corporate communication tools (newsletters, direct mail, etc)
• Facilitate a rider on the charity's liability insurance policy to cover any damages/injuries for the Benefit and any other fundraising or related events.   The liability insurance should be a minimum of $2 million.
• Promote and sell tickets to all approved HOD season fundraising events
• Provide volunteers to help at all events where requested
• Ensure that the charity's Board of Directors attend the Hearts of Durham benefit where the official announcement of our partnership will be communicated in support of our outgoing charity
• Ensure that the charity's Board of Directors attend the Hearts of Durham benefit to accept the proceeds of the seasons fundraising efforts
• Facilitate the ability to process credit card payments to further promote the event(s) including a pay pal account
• Send out Thank You Letters to all corporate, event and in-kind donors after the benefit in a timely manner
• Document HOD sponsorship of your charity and our success on your web site.